RELIABLE AND AFFORDABLE SECRETARIAT SOLUTIONS FOR ASSOCIATIONS

FULL-TIME OR AS-NEEDED SERVICES: HOW CAN WE SUPPORT YOU?

Associations across North America trust Virtual Works (Total Office Management) to provide customized full-time or as-needed secretariat services. Whether you need administrative, financial, or other kinds of secretariat support, our virtual network of experienced professionals is ready to assist you.

Our virtual structure allows us to meet the unique challenges of association management at a fraction of the cost of traditional secretariat services.  Our meticulous attention to detail (and dollars) has been helping our clients become more proactively efficient and cost-consciously productive for over 12 years.

ADMINISTRATIVE, FINANCIAL AND OFFICE MANAGEMENT SOLUTIONS

TO HELP YOUR ASSOCIATION THRIVE

Virtual Works (Total Office Management) can help you and your executive team:

  • optimize time and resources
  • focus on priorities
  • capitalize on opportunities
  • enhance networking initiatives
  • plan and participate in strategic events
  • strengthen new and existing relationships
  • collaborate effectively with stakeholders
  • develop educational content
  • facilitate knowledge exchanges
  • promote projects and achievements, and much more

Contact us to discuss how Virtual Works (Total Office Management) can become your customized, budget-conscious secretariat solution.

HOW CAN WE HELP YOU?

Virtual Works (Total Office Management) is pleased to offer professional administrative and management services in the following areas

CUSTOMER CARE

Preparation and distribution of membership reminders, welcome kits, newsletters, etc. Website password resets. Courteous and timely response to inquiries via all communication platforms.

FULL SECRETARIAT SERVICES

Comprehensive virtual support regarding finances, administration, day-to-day operations, events, membership, committee initiatives, etc.

EVENT PLANNING & REGISTRATION

Expert management of event planning, day-of registration and support, and follow-up tasks from a financial, administrative and organizational perspective.

WEBSITE & SOCIAL MEDIA

Regular website maintenance and social media updates including content, executive lists, forms, sponsors, visuals, etc. Timely response to messages and posts.

ONLINE MEMBERSHIP AND EVENT MANAGEMENT

Online membership and subscription management, donor management, event calendar, event registration and ticketing, billing, member directory platform, etc.

CONTACTS & DATABASES

Management of member lists including new memberships, renewals, lapsed memberships and exit surveys. Preparation of membership reports, etc.

BOARD MEETINGS

Pre-meeting preparation and distribution of agendas, reports, etc. Attendance of meetings and professional minute-taking. Post-meeting organization and distribution of action items.

FINANCES & BOOKKEEPING

Timely and accurate management of bookkeeping, banking, budgeting, financial reporting, year-end activities, file back-ups, archives, etc.

COMMITTEE COLLABORATION

Customized financial, administrative and organizational support for one-time or ongoing committee initiatives.

READY TO PUT VIRTUAL WORKS TO WORK FOR YOU?

If you:

  • know what you want and have a clear vision of your future
  • manage your association authentically and ethically
  • are eager to integrate electronic tools and remote support into your workflow
  • value collaborating with a professional virtual team

Contact us for a free consultation to discuss how Virtual Works (Total Office Management) can help you achieve your association’s objectives.

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